Employment Status

Summary

Employee records use four confirmed current statuses: Active, On Leave, Suspended, and Terminated. The source accepts any change between these values and does not establish a governed transition matrix.

Audience

• HR managers, HR executives, and HR administrators
• Business analysts, product owners, solution architects, and QA engineers

Reference Content

Status	Confirmed business meaning	Confirmed business impact	Transition policy
Active	Current active workforce record; also the initial status at creation.	Employee is marked active.	May be selected from another status; policy Requires confirmation.
On Leave	Employee is currently represented as on leave.	Employee remains marked active. Exact impact on attendance, payroll, and access Requires confirmation.	Any transition is technically accepted; approved rules Require confirmation.
Suspended	Employee is represented as suspended.	Employee remains marked active in the Employee record. Access, pay, and operational consequences Require confirmation.	Any transition is technically accepted; approved rules Require confirmation.
Terminated	Employee is no longer active in the Employee record.	Employee is marked inactive and history is retained. Downstream and Identity effects Require confirmation.	Reactivation is technically possible, but whether it represents correction or rehire Requires confirmation.

Confirmed transition behavior

• Creating an employee establishes Active status.
• Selecting a different valid status records a status-change timeline entry.
• Selecting the current status makes no business change.
• Terminated is the only status that makes the Employee record inactive.
• The reviewed source does not restrict which valid status may follow another valid status.

Requires confirmation

• Who may authorize each status change.
• Required reason, evidence, effective date, and approval.
• Whether On Leave should be derived from Leave rather than maintained directly.
• Identity access, manager hierarchy, payroll, attendance, expense, and workflow consequences.
• Whether Terminated-to-Active is correction, reinstatement, or rehire.

Related Articles

• Employment lifecycle
• Employee exit
• Business rules

See Also

• Employee timeline

Keywords

• Workforce status
• Active employee
• Terminated employee

Revision Information

• Status: Draft
• Last reviewed: 2026-07-15
• Review cycle: Quarterly