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Expense Lifecycle

Summary​

Creation produces Pending. Pending may become Approved or Rejected; Approved may become Paid. A Pending claim can be deleted, which is deletion rather than a Cancelled state.

Audience​

Claimants, decision participants, operations, product, and QA.

Lifecycle​

No transition reopens a Rejected or Paid claim. No Draft, Submitted, Cancelled, or Reimbursed status exists. Workflow-managed Pending claims reject direct approve/reject commands and wait for a terminal workflow decision. Native and compatibility approval are Transitional because the compatibility path also checks whether the related Payroll month is frozen.

Source References​

  • microservices/src/expense-service/Domain/Common/Enums.cs
  • microservices/src/expense-service/Domain/Expense/ExpenseClaim.cs

See Also​

Keywords​

  • Expense lifecycle

Revision Information​

  • Status: Draft
  • Last reviewed: 2026-07-16
  • Review cycle: Quarterly