Workflow Business Overview
Summary
The implemented capability separates reusable workflow authoring from running approval instances. It records who initiated and decided work and preserves the version used by each instance.
Business Purpose
Standardize multi-stage business approvals across tenant-owned processes while retaining task and history evidence.
Actors
Workflow authors, approvers, delegates, process initiators, tenant administrators, product owners, support teams and owners of connected business modules.
Business Flow
Authors create and publish definitions. Business modules optionally start instances. Assigned users or roles retrieve pending tasks and decide or delegate them. Terminal outcomes are recorded within Workflow.
Responsibilities
Authors maintain valid draft steps before publication. Initiating modules supply a subject and routing context. Approvers act only on applicable pending tasks. Tenant and service owners govern access, integration enablement and operational support.
Business Rules
Definitions and instances are tenant-scoped. Published versions are immutable. Rejection is terminal; successful completion follows the final applicable stage.
Integrations
Workflow Service owns definitions, versions, instances and tasks. Connected modules can synchronously start and read instances when their integration is enabled; lifecycle domain events are persisted to an outbox and relayed as integration events.
Limitations
The product is an approval engine foundation rather than a full business-process suite: timers, escalations, reminders, cancellation, visual design and guaranteed callbacks are absent.
Requires Confirmation
Production enablement, approver-role naming, upstream access enforcement, terminal decision propagation, notification ownership, retention and operating procedures require confirmation.
Source References
microservices/src/workflow-service/Domain/Workflow/WorkflowDefinition.csmicroservices/src/workflow-service/Domain/Workflow/WorkflowInstance.csmicroservices/src/workflow-service/Application/Commands/WorkflowInstanceCommands.cs
Related Articles
See Also
Keywords
Workflow, approval, definition, version, task, delegation.
Revision Information
Draft source-backed business documentation reviewed on 2026-07-20; next quarterly review is 2026-10-20.