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Workflow Tasks & Assignment

Summary​

A task is created for every step in the current applicable stage and can be assigned to a user or role.

Business Purpose​

Present decision work to the intended approvers and prevent a second terminal decision on the same task.

Actors​

Workflow authors, approvers, delegates, process initiators, tenant administrators, product owners, support teams and owners of connected business modules.

Business Flow​

“My tasks” returns pending rows matching caller email or one caller role.

Responsibilities​

Authors maintain valid draft steps before publication. Initiating modules supply a subject and routing context. Approvers act only on applicable pending tasks. Tenant and service owners govern access, integration enablement and operational support.

Business Rules​

Only Pending tasks in Running instances can be acted on. User, role, Manager, HR and Admin approver types resolve to assigned-user or assigned-role fields.

Integrations​

Workflow Service owns definitions, versions, instances and tasks. Connected modules can synchronously start and read instances when their integration is enabled; lifecycle domain events are persisted to an outbox and relayed as integration events.

Limitations​

Decision commands do not verify that the acting caller matches the task assignment. No all-task queue, claim, due date, priority, reminder or reassignment audit detail beyond delegation was found.

Requires Confirmation​

Production enablement, approver-role naming, upstream access enforcement, terminal decision propagation, notification ownership, retention and operating procedures require confirmation.

Source References​

  • microservices/src/workflow-service/Domain/Workflow/WorkflowInstance.cs
  • microservices/src/workflow-service/Application/Commands/WorkflowInstanceCommands.cs
  • microservices/src/workflow-service/Application/Queries/WorkflowQueries.cs

See Also​

Keywords​

Workflow, approval, definition, version, task, delegation.

Revision Information​

Draft source-backed business documentation reviewed on 2026-07-20; next quarterly review is 2026-10-20.